• C007100 00 06 15b


Job Title: Office Administration Assistant
Reporting to: Office Manager

Commitment: Full -Time
Salary: Competitive / DOE
Please send your CV and Covering Letter to This email address is being protected from spambots. You need JavaScript enabled to view it.

The Role

Reporting to the Office Manager, you will provide administrative support and play a vital role in customer service, organisational strength and smooth running of novosound's office.

Key activities include:

  • Assist with daily office administration functions, liaising with the members of the team as required
  • Assist with the maintenance of all office documentation and registers.
  • Support the preparation and maintenance of the data room and due diligence systems
  • Support the team to arrange meetings and board papers
  • Assis with the back office procurement administration.
  • Be the first port of call for all incoming enquiries and contact by telephone, email etc
  • Support the preparation and use of master template documentation and ensure corporate identity and brand guidelines are maintained throughout the company
  • Receive and direct external visitors
  • Assist with all aspects of all travel requirements including air and ground transportation, hotel reservations, visas (including geographical awareness) and other travel documentation
  • Arrange meeting room bookings and catering requirements for meetings
  • Support the team in the preparation of data and information for meetings using Microsoft packages
  • Make hotel and travel bookings for external visitors where appropriate
  • Maintenance of personnel files & related HR documents
  • Management if mail & shipping including moving goods to and from overseas
  • Maintain company holiday records
  • Maintain all office stationery supplies and ensure facilities are in good working order and to arrange for service and repairs as necessary
  • Assist with time and attendance monitoring including weekly & monthly reporting to senior management.
  • Other reasonable tasks that are within your skills and capabilities wherever reasonably instructed

Required Skills/Experience:

  • Ability to work independently with minimal guidance to drive things forward
  • Outstanding organizational, prioritization and time management skills
  • Experience of senior team level support preferred not essential
  • Must have strong attention to detail
  • Strong communication skills and ability to interact with internal and external partners
  • Must have good working knowledge of Microsoft office suit
  • Works well under pressure in a rapidly changing environment
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive materials/issues
  • Be a problem solver at heart with a genuine interest in helping team members

*We reserve the right to close this vacancy early should we receive a high volume of applicants.

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