• C007100 00 06 15b


Job Title: Executive Assistant
Reporting to: Executive Office Manager

Commitment: 20-25Hrs 
Salary: Competitive / DOE
Please send your CV and Covering Letter to This email address is being protected from spambots. You need JavaScript enabled to view it.

The Role

Reporting to the Office Manager, you will provide support to senior management - organisation, scheduling, correspondence, and meetings, helping ensure the smooth running of novosound's office.

Key Responsibilities:

  • Organise and schedule meetings
  • Prepare meeting agendas, perform research for meetings, and take minutes during meetings
  • Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
  • Maintain correspondence for the CEO
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Communicate with Board Members, schedule Board Meetings.
  • Liaise with clients and business guests
  • Maintain a strong working relationship with other relevant departments
  • Prepare and deliver monthly reports

Required Skills/Experience:

  • Must be able to flex their times of work to suit the business when senior staff are traveling (reasonable notice will be given)
  • Ability to work independently with minimal guidance to drive things forward
  • Outstanding organizational, prioritization and time management skills
  • Experience of senior team level support essential
  • Must have strong attention to detail
  • Strong communication skills and ability to interact with internal and external partners
  • Must have excellent working knowledge of Microsoft office suit
  • Works well under pressure in a rapidly changing environment
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive materials/issues
  • Be a problem solver at heart with a genuine interest in helping team members

*We reserve the right to close this vacancy early should we receive a high volume of applicants.

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